Destruction of Classified Documents Printed from the SIPRNet Using Approved Devices on NSA Evaluated Products Lists (EPL).

Overview

Finding ID	Version	Rule ID	IA Controls	Severity
V-32009	IS-11.01.01	SV-42325r2_rule	PEDD-1	High

Description
Failure to properly destroy classified material can lead to the loss or compromise of classified or NSA sensitive information.

STIG	Date
Traditional Security	2013-07-11

Details

Check Text ( C-40656r12_chk )
General Guidance: Classified documents and material identified for destruction shall be destroyed completely, to prevent anyone from reconstructing the classified information. Effective January 1, 2011, only equipment listed on an evaluated products list (EPL) issued by NSA may be used to destroy classified information. (1) Equipment approved for use prior to January 1, 2011, and not found on the appropriate EPL may be used for destruction of classified information until December 31, 2016. (2) Unless determined otherwise by NSA, whenever an EPL is revised, equipment removed from the EPL may be utilized for destruction of classified information for up to 6 years from the date of its removal from the EPL. (3) In all cases, if any such previously approved equipment needs to be replaced or otherwise requires a rebuild or replacement of a critical assembly (e.g., shredder blade assembly), the unit must be replaced with one listed on the appropriate EPL. The EPLs and further guidance may be obtained by calling (410) 854-6358 or at http://www.nsa.gov/ia/guidance/media_destruction_guidance/index.shtml. Checks: Check #1. Check that only crosscut shredders listed on an EPL for High Security Crosscut Paper Shredders are used to destroy classified material. Check #2. Check that only pulverizers, disintegrators and pulping (wet process) devices listed on an EPL are used to destroy classified water-soluble material. Check #3. Check to ensure that burn bags (if used to store classified paper awaiting destruction at a central destruction facility) are sealed and safeguard in a safe or vault or area approved for classified open storage until actually destroyed. NOTE: Recommend that reviewers check shredded material, no matter how new or old the shredder appears to be. Look to determine if it is readily apparent the shred material is “not within specifications” due to lack of maintenance, bad teeth, etc., This discovery can result in a finding. TACTICAL ENVIRONMENT: Applies in all environments whenever classified documents are to be destroyed.

Check Text ( C-40656r12_chk )

General Guidance: Classified documents and material identified for destruction shall be destroyed completely, to prevent anyone from reconstructing the classified information. Effective January 1, 2011, only equipment listed on an evaluated products list (EPL) issued by NSA may be used to destroy classified information.

(1) Equipment approved for use prior to January 1, 2011, and not found on the appropriate EPL may be used for destruction of classified information until December 31, 2016.

(2) Unless determined otherwise by NSA, whenever an EPL is revised, equipment removed from the EPL may be utilized for destruction of classified information for up to 6 years
from the date of its removal from the EPL.

(3) In all cases, if any such previously approved equipment needs to be replaced or otherwise requires a rebuild or replacement of a critical assembly (e.g., shredder blade
assembly), the unit must be replaced with one listed on the appropriate EPL.

The EPLs and further guidance may be obtained by calling (410) 854-6358 or at http://www.nsa.gov/ia/guidance/media_destruction_guidance/index.shtml.

Checks:

Check #1. Check that only crosscut shredders listed on an EPL for High Security Crosscut Paper Shredders are used to destroy classified material.

Check #2. Check that only pulverizers, disintegrators and pulping (wet process) devices listed on an EPL are used to destroy classified water-soluble material.

Check #3. Check to ensure that burn bags (if used to store classified paper awaiting destruction at a central destruction facility) are sealed and safeguard in a safe or vault or area approved for classified open storage until actually destroyed.

NOTE: Recommend that reviewers check shredded material, no matter how new or old the shredder appears to be. Look to determine if it is readily apparent the shred material is “not within specifications” due to lack of maintenance, bad teeth, etc., This discovery can result in a finding.

TACTICAL ENVIRONMENT: Applies in all environments whenever classified documents are to be destroyed.

Fix Text (F-35958r5_fix)
General Guidance: Classified documents and material identified for destruction shall be destroyed completely, to prevent anyone from reconstructing the classified information. Effective January 1, 2011, only equipment listed on an evaluated products list (EPL) issued by NSA may be used to destroy classified information. 1. Equipment approved for use prior to January 1, 2011, and not found on the appropriate EPL may be used for destruction of classified information until December 31, 2016. 2. Unless determined otherwise by NSA, whenever an EPL is revised, equipment removed from the EPL may be utilized for destruction of classified information for up to 6 years from the date of its removal from the EPL. 3. In all cases, if any such previously approved equipment needs to be replaced or otherwise requires a rebuild or replacement of a critical assembly (e.g., shredder blade assembly), the unit must be replaced with one listed on the appropriate EPL. The EPLs and further guidance may be obtained by calling (410) 854-6358 or at http://www.nsa.gov/ia/guidance/media_destruction_guidance/index.shtml. Fixes: 1. Only crosscut shredders listed on an EPL for High Security Crosscut Paper Shredders can be used to destroy classified material. 2. Only pulverizers, disintegrators and pulping (wet process) devices listed on an EPL can be used to destroy classified water-soluble material. 3. Burn bags (if used to store classified paper awaiting destruction at a central destruction facility) must be sealed and safeguard in a safe or vault or area approved for classified open storage until actually destroyed.

Fix Text (F-35958r5_fix)

General Guidance: Classified documents and material identified for destruction shall be destroyed completely, to prevent anyone from reconstructing the classified information. Effective January 1, 2011, only equipment listed on an evaluated products list (EPL) issued by NSA may be used to destroy classified information.

1. Equipment approved for use prior to January 1, 2011, and not found on the appropriate EPL may be used for destruction of classified information until December 31, 2016.

2. Unless determined otherwise by NSA, whenever an EPL is revised, equipment removed from the EPL may be utilized for destruction of classified information for up to 6 years
from the date of its removal from the EPL.

3. In all cases, if any such previously approved equipment needs to be replaced or otherwise requires a rebuild or replacement of a critical assembly (e.g., shredder blade
assembly), the unit must be replaced with one listed on the appropriate EPL.

The EPLs and further guidance may be obtained by calling (410) 854-6358 or at
http://www.nsa.gov/ia/guidance/media_destruction_guidance/index.shtml.

Fixes:

1. Only crosscut shredders listed on an EPL for High Security Crosscut Paper Shredders can be used to destroy classified material.

2. Only pulverizers, disintegrators and pulping (wet process) devices listed on an EPL can be used to destroy classified water-soluble material.

3. Burn bags (if used to store classified paper awaiting destruction at a central destruction facility) must be sealed and safeguard in a safe or vault or area approved for classified open storage until actually destroyed.